General Wedding Planning Guide
This wedding planning guide is a general planning guide, applicable to just about any type of wedding. (We also have a specialized Indian Wedding Planning guide for your reference.)
12 Months Before & Even Earlier
- Visualize your dream wedding. Where is it? Who is there to celebrate with you? What time of day? What month or holiday time? How many wedding-related events will you have?
- Will you have a wedding planner?
- Decide approximately how many people you will be inviting.
- Envision your wedding fashions.
- Think about a budget. Think about who might be willing to pitch in.
- Add the engagement ring to your insurance policy.
- Visit possible wedding sites. If you are thinking about a destination wedding, the destinations may be able to arrange a fact-finding trip for you.
9-12 Months Before
- Begin working on your guest list.
- Visit possible wedding sites. If you are thinking about a destination wedding, the destinations may be able to arrange a fact-finding trip for you.
- Finalize your wedding and reception locations. Many of the popular locations will book at least 12 months in advance, so plan ahead.
- Search for an officiant.
- Research catering options, and do some taste tests. Also decide on the catering budget and begin working on a menu.
- Start a file for organizing contracts, receipts, and other paperwork.
- Reach out to friends and family for their guest suggestions. You may want to provide them a limit.
- Choose your wedding party: bridesmaids and groomsmen.
- Hire your wedding planner. Get this done as early as possible, as the best planners book over one year out.
- Choose a wedding color scheme.
- Try on some wedding outfits.
- Audition potential bands and DJs.
- Look into rental equipment options and related costs.
- If you will be having events at home, you may want to get started on any home improvements that will be needed for the event.
- Visit with a florist.
- Meet with your officiant to discuss the ceremony.
- Consider honeymoon destinations.
- Interview photographers and videographers whose work you like.
- If you are wanting to initiate a fitness routine, this is a great time to get started.
6-8 Months Before
- Decide upon the dress.
- Finalize the DJ and music options.
- Get your passport and travel papers updated, especially if there is a name change involved.
- Consider finalizing the honeymoon travel plans.
- Set up your registry wish list. You can also look into some non-profit or donation options.
- Setup a consultation with a makeup and hair artist.
- Search for a bakery for your custom wedding cake.
- Finalize the photographer contract.
- Begin the search for bridesmaids dresses.
- Finalize the florist.
- Work with your hotel venue for a room block for your guests.
- Send out the save-the-date cards.
- Plan out the rehearsal dinner, including menu and number of guests.
- Begin work on the wedding invitation.
- Look into wedding (or event) insurance.
- Start a spa day and facial routine, about every 4-6 weeks.
4-5 months
- Once you've settled on the guest list, share the information with the venue and the caterer.
- Order the wedding invitations and related stationery, such as Thank You cards.
- Provide the full order to your florist.
- Order the rings.
- Finalize the wedding cake with the bakery.
- Look into purchasing versus renting the groom's and groomsmen's outfits.
- Contact the rental company to finalize the order.
- If you want calligraphy for the invitations, this is your chance to get it done.
- Work with your hotel venue to finalize the accommodations after the wedding.
- Communicate the hotel information to your guests.
2-3 Months Before
- Arrange airport or other transportation for your other wedding guest.
- Go ahead and finalize your dress fittings.
- Work with your bridesmaids to finalize their outfits.
- Send out the invitations.
- If you will be providing thank-you gifts or gift baskets, this is the time to take care of the details.
- Put in your wedding announcement, and be sure to send it in to us!
- Attend your bridal shower, and have fun!
6 weeks Before
- Apply for the marriage license, and look into the appropriate licensing laws, especially if you are planning a destination wedding.
- Confirm guest transportation and accommodation arrangements.
- See if you will need to purchase extra liquor for any additional parties.
- Don't forget important accessories: shoes for the bride and for the groom. Cufflinks, bouquets, etc.
- If you are creating your own vows, this is your opportunity to try them out.
- Purchase a guest book for your guests to sign.
- Go over the full program with your wedding planner and officiant.
3-4 Weeks Before
- Get in your spa day and facials.
- Be sure to get the marriage license.
- Print the ceremony and program cards.
- Work with the DJ to finalize the playlist.
- Follow up on any documents that will need to be changed, such as social security cards, especially if there is a name change.
- Communicate any relevant details to your wedding party and to your wedding vendors and experts.
- Follow up with any guests who haven't responded.
- Go shopping for honeymoon stuff. Don't forget more fabulous shoes for wherever your destination takes you.
- Finalize that complicated seating plan.
1-2 Weeks Before
- Assemble your overnight bag and the honeymoon getaway luggage.
- Be sure your maid of honor has a bridal emergency kit: safety pins, baking soda, hairpins, vodka.
- Go over all of the details with your wedding planner. Tie up any loose ends, including putting together tip envelopes for vendors, such as valets, servers, etc.
- Confirm final payments with vendors.
- Provide the photographer with a "special moments" list: the moments that you specifically want captured.
- Break in your wedding shoes by practicing walking in them.
- For the groom, this is the right time to get the haircut.
- Handout the wedding-day to-do lists to the volunteer friends and family members.
The Day Before
- Drop off welcome gift baskets for out-of-town guests.
- Set your alarm (and a backup alarm).
- Get some sleep - it will make the pictures come out better.
The Day Of
- The hard work is done.
- You have earned it to enjoy the most amazing day of the rest of your life!
Indian Weddings Magazine